This Letter of Authority will be sent to your lender to inform them that you give Consumer Reclaim Ltd authority to act on your behalf. Consumer Reclaim Ltd is regulated by the Financial Conduct Authority in respect of regulated claims management activities. Our registration number is: FRN 835212.

Applicant

To Whom it may concern

This authority is intended for the use of pre-claim investigation, including data subject access requests (DSAR) and formal claim process.

Please accept this letter as my authority requiring you to deal directly with any inquiry from Consumer Reclaim Ltd in relation to car finance. I authorise you to provide any information and documentation that Consumer Reclaim Ltd requests as necessary.

I realise that this Letter of Authority allows access to detailed information about me and my financial affairs which may be confidential. Consumer Reclaim Ltd also has my authority to make any claim, or complaint under Rule DISP 2.7.2 R of the FCA Handbook and deal with any parties it may consider appropriate, including, but not limited to the provider, the adviser, the Financial Ombudsman Service and the Financial Services Compensation Scheme. This authority will endure until further notice.

I confirm that I have a lawful contract with Consumer Reclaim Ltd. I have endeavoured to identify to Consumer Reclaim Ltd those agreements on which I was advised and/or purchased, however, this authority extends to any products or agreements which I have not identified but were advised on or have been purchased from you.

Consumer Reclaim Ltd is authorised and regulated by the Financial Conduct Authority (FCA). Authorisation reference: FRN: 835212 I confirm that before signing this letter of authority I have read, understood and agreed to the Terms & Conditions.

All future correspondence should be forwarded to Consumer Reclaim Ltd.

Finance Claim Checker is a trading name of Consumer Reclaim Ltd. Consumer Reclaim Ltd is regulated by the Financial Conduct Authority in respect of regulated claims management activities, reference number: 835212. Registration is recorded at: https://register.fca.org.uk. Consumer Reclaim Ltd is registered in England and Wales, Company Registration number: 07223077. Information Commissioner Office number: ZA176000. 

Privacy Policy

1. Who we are:

Car Claims Check is a trading style of Consumer Reclaim Ltd Company Number: 07223077, 2nd Floor, Station House, Stamford New Road, Altrincham, Cheshire, WA14 1EP.

Consumer Reclaim Ltd is authorised and regulated by the Financial Conduct Authority in respect of regulated claims management activity (FRN: 835212).

For the purposes of data protection legislation, we are the Data Controller, and we will process your personal data in accordance with the UK General Data Protection Regulations. We are entered in the Information Commissioner’s register of fee payers (controllers) with registration number ZA176000.

We are committed to protecting your personal data and other information you provide to us via this website. Please read this privacy notice carefully as it contains important information about our use of that information. It explains what information we collect about you, and how we use it, including when we might disclose it to third parties and other information that data protection law requires us to provide.

Because of the financial nature of our business, our products and services are not designed to appeal to or to be sold to persons under the age of 18. Therefore, we do not knowingly attempt to solicit or receive any information from children. If you are under the age of 18, you must not use this website.

2. Personal data we collect from you:

2.1 We may collect, use, store and transfer different kinds of personal information about you. These include:

• Identity Data – your full name, previous name(s), date of birth, signature (stored electronically)
• Contact Data – Current Address, previous address(es), email address and phone number(s)
• Transaction Data – Information on your Agreement(s) such as but not limited to: Car Finance Claims – vehicle registration, agreement number, date of agreement, type of finance, amount borrowed. We will collect some personal data from your finance company rather than from you: they will identify specific accounts relating to you that include your account/policy/vehicle registration number. If you are making a claim for mis-sold motor finance, then we may perform a soft credit search with Experian. You consent to us sharing your Title, Name, Address, Date of Birth and previous address(es) with Valid8 IP Ltd for the purposes of obtaining your credit report and verifying your eligibility to claim. It will provide you with all the vehicle finance agreements you have had in the last 12 years and sometimes longer.
• Profile Data – understanding the services you’ve engaged, your interests, references, feedback and analysing the data you have provided as part of the service to improve our services, customer relationships and experiences.
• Technical Data – details of your visits to our Site including traffic data, location data, weblogs and other communication data, and the resources that you access.

Whenever you disclose your information to us, or we collect information from you in any other way, through our Site.

2.2 We may also collect data in the following ways:

IP address We may collect information about your device, including your Internet Protocol (IP) address, for reasons of fraud protection. We may also collect information about your device’s operating system and browser type, for system administration and to report aggregate information to our advertisers. This is statistical data about our users’ browsing actions and patterns and does not identify any individual.

Cookies Our Site uses cookies to distinguish you from other users of our Site. This helps us to provide you with a good experience when you browse our Site and also allows us to improve our Site. For detailed information on the cookies we use visit our cookies page.

2.3 We may use your personal data for our legitimate interests in order to:

• Provide you with information, or services that you requested from us;

• Allow you to participate in interactive features of our Site, when you choose to do so;
• Ensure that content from our Site is presented in the most effective manner for you and for your device;
• Improve our Site and services;
• Process and deal with any complaints or enquiries made by you.

3. Website links

Our Site may, from time to time, contain links to and from the websites of third parties. Please note that if you follow a link to any of these websites, such websites will apply different terms to the collection and privacy of your personal data and we do not accept any responsibility or liability for these policies. When you leave our Site, we encourage you to read the privacy notice/policy of every website you visit.

4. Purposes and lawful basis for processing personal data

As the controller of customer and prospective customer personal data, there are a variety of purposes for which we process personal data. The following table sets this out:

5. Sharing your information

We may share your personal data with selected third parties including:

• Law firms and associated parties, including solicitors, barristers, experts and litigation funders;
• Regulatory and government authorities, such as the Financial Conduct Authority, the Information Commissioner’s Office, the Police and HMRC;
• Credit reference agencies;
• IT service providers and cloud providers;
• Marketing and analytics partners, where you have consented to receive marketing.

We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow our third-party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions.

6. Data retention

We will retain your personal data only for as long as is necessary for the purposes set out in this privacy notice, unless a longer retention period is required or permitted by law. When determining retention periods, we take into account factors such as the nature of the information, whether we are a party to any legal proceedings, and applicable statutory obligations.

7. Your rights

Under certain circumstances, you have rights under data protection laws in relation to your personal data, including the right to:

• Request access to your personal data;
• Request correction of your personal data;
• Request erasure of your personal data;
• Object to processing of your personal data;
• Request restriction of processing your personal data;
• Request transfer of your personal data;
• Withdraw consent at any time where consent was the lawful basis for processing.

8. Security

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used, or accessed in an unauthorised way, altered, or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors, and other third parties who have a business need to know.

9. International transfers

We do not transfer your personal data outside the UK unless required for our processing or to comply with a legal obligation. If data is transferred outside the UK, appropriate safeguards are implemented to ensure your personal data remains protected.

10. Marketing

We may use your personal data to provide information about services that we believe may be of interest to you. You may opt out at any time by contacting us or by following the unsubscribe instructions included in marketing communications.

11. Changes to this privacy policy

We may update this privacy policy from time to time. The latest version will always be available on our website. We encourage you to review this notice periodically to stay informed about our data protection practices.

12. Contact details

If you have any questions about this privacy notice or our treatment of your personal data, please contact our Data Protection Officer at:
Email: info@consumer-reclaim.co.uk
Address: 2nd Floor, Station House, Stamford New Road, Altrincham, Cheshire, WA14 1EP

13. Complaints

If you believe that your personal data has been processed in a way that does not comply with data protection laws, you can make a complaint to us or directly to the Information Commissioner’s Office (ICO).

14. Effective date

This privacy notice is effective from 1st January 2025.

Complaints Procedure

If you have a complaint, we need to know about it and we ask that you inform us as soon as possible so that the issue can be addressed. This can be done via email, telephone, in writing, or in person. The address for such communications is:

Address:
Consumer Reclaim Ltd
2nd Floor, Station House
Stamford New Road
Altrincham
Cheshire
WA14 1EP

Email: info@consumer-reclaim.co.uk

We will promptly send you a written or electronic acknowledgement upon receipt of your complaint, giving the name or job title of the individual handling the complaint, together with details of our internal complaints handling procedures.

Alternatively, if we are able to resolve your complaint to your satisfaction within 3 working days, we will send you a summary resolution letter which details your complaint, how we intend to resolve it, and how you can escalate your complaint to the Financial Ombudsman Service in the future, should you decide that you are unhappy with our resolution.

If we are not able to resolve your complaint within 3 working days, we will then investigate the matter and, by the end of 8 weeks from receipt of the complaint, send you either:

1. A final response – which will also inform you of your referral rights to complain to the Financial Ombudsman Service, the timeframe for doing so, full contact details for the Financial Ombudsman Service, and the Financial Ombudsman Service’s consumer leaflet;

or

2. A response explaining:
– that we are still not in a position to make a final response, giving the reasons for the further delay and indicating when we expect to be able to provide a final response; and
– that you can complain to the Financial Ombudsman Service, including the timeframe for doing so and full contact details for the Financial Ombudsman Service and its consumer leaflet.

If we are unable to resolve your complaint to your satisfaction or we are unable to provide a final response within the prescribed timescales, you can have the complaint independently reviewed by the Financial Ombudsman Service.

The Financial Ombudsman Service can investigate complaints up to six years from the date of the problem occurring or within three years of when you became aware of the problem.

If you wish to refer your complaint to the Financial Ombudsman Service, this must be done within 6 months of the date of our final response or summary resolution letter.

You can contact the Financial Ombudsman Service at:

The Financial Ombudsman Service
Exchange Tower
Harbour Exchange Square
London
E14 9SR

Phone: 0800 023 4567 or 0300 123 9123
Email: complaint.info@financial-ombudsman.org.uk
Website: www.financial-ombudsman.org.uk

Terms & Conditions

Consumer Reclaim Ltd trading as Car Claims Check is authorised and regulated by the Financial Conduct Authority (FRN: 835212). Consumer Reclaim Ltd is a claims management company.
These terms of business (the “Terms”) explain the entire rights and obligations of You and Us regarding the provision of our Services. You should read the Agreement carefully before signing it. If You do not understand any aspect, please ask Us for further information.

1. Definitions in this Agreement

1.1 “Account” – the account(s) and/or policy(ies) identified by You or by Us as being relevant to the Claim.
1.2 “Agreement” – the agreement entered into by You with Us, incorporating the Letter of Authority Form and these Terms.
1.3 “Cancellation” – termination by You of the Agreement in accordance with the relevant provisions of the Agreement and “Cancel” or “Terminate” is defined accordingly.
1.4 “Claim” – a claim or claims made to the Third Party by Us on Your behalf.
1.5 “Data Protection Legislation” – the Data Protection Act 2018 (DPA) and the General Data Protection Regulation (EU) 2016/679 (‘UK GDPR’).
1.6 “Fees” – where applicable, the fees payable by You to Us under paragraph 5 of these Terms.
1.7 “Letter of Authority Form” – the form We enclosed with the claim pack and which We asked You to sign to give Us authority to act on Your behalf. If the Claim to which a Letter of Authority relates is dealt with over more than one account, then We shall be entitled to charge you Our Fees in respect of any and all additional accounts identified. We will notify You of any additional accounts that are identified.
1.8 “Personal Notice” – written notice provided by Us to You at least 15 Working Days in advance (or such shorter period as may be necessary to ensure We comply with our regulatory and legal obligations) by post or email (in each case provided to the most recent contact details provided by You to Us).
1.9 “Services” – the services that We agree to provide to You under the Agreement, being our advice and our investigation and representation of Your Claim.
1.10 “Settlement Amount” – all amounts paid or provided or to be paid or provided by the Third Party to You and to any other person in relation to settlement or satisfaction of Your Claim (gross of any tax You are liable to pay), being the total value of the benefits to You and to any other person monetary or otherwise, and including any cash or cheque payment, any reduction in Your Account balance, any reduction in Your Account arrears, any goodwill payments and any interest paid by the Third Party in relation to the Claim.
1.11 “Third Party” – the respondent third party, loan provider, financial institution(s) or other provider(s) of financial or other services against which a Claim is brought on Your behalf.
1.12 “You” – you, the person(s) engaging Us on the basis of the Agreement.
1.13 “We” and “Us” – Consumer Reclaim Ltd (registered number 07223077) which is authorised and regulated by the Financial Conduct Authority (FRN:835212) and whose registered address is 2nd Floor, Station House, Stamford New Road, Altrincham, Cheshire, WA14 1EP. Tel: 0161 348 7670 Email: info@consumer-reclaim.com
1.14 “Working Days” – all days other than Saturdays, Sundays and public holidays.

2. The Agreement between You and Us

2.1 You appoint Us to act as your exclusive representative in your Claim and We agree to act on your behalf and to provide the Services on the terms of the Agreement. Your appointment of Us, and the Agreement, starts when We receive a signed Letter of Authority Form and signed Terms of Business from You.
2.2 By appointing Us, You confirm that:
2.2.1 no other agency or person is acting for You in relation to the potential claim and You agree not to appoint any such agency/person in relation to the potential claim or the Claim;
2.2.2 You have not previously claimed or received compensation/redress or an offer of compensation/redress from the Third Party relating to the regulated motor finance agreement(s) to which this Claim relates.

3. The Claims Process

3.1 Once We receive your signed Letter of Authority Form, or if later, sufficient information from You, We will assess whether We consider your potential claim to be viable. This may include asking You a series of questions to identify a basis of Claim.
3.2 The initial credit search may find additional loans/lenders. We will notify you of any additional accounts that are identified. You agree that we can pursue those motor finance claims on your behalf unless you specifically advise us not to do so.
3.3 To establish a Claim We may require some of your personal data requested under Article 15 of the UK GDPR from the Third Party. We will limit this request to information relevant to your Claim and ask that the Third Party release this information to Us.
3.4 We may also ask you to share your credit report with us to confirm the lending and assess whether it was affordable to you at the time of borrowing. We can only obtain this data with your permission.
3.5 If after We have assessed the Claim We reasonably believe that it is unlikely to be successful or it is not in your best interests to pursue the Claim We may decline to represent your Claim. We will notify you in writing following which You will not be required to pay Us anything (subject to this Agreement) and We will have no further obligations to You under the Agreement and We shall be entitled, without incurring any liability to You, to cease to provide the Services in relation to the Claim.
3.6 If We consider the Claim is viable We will raise a letter of Claim to the Third Party on your behalf detailing your complaint.
3.7 We will liaise with the Third Party and use our reasonable endeavours to pursue the Claim. We will notify You promptly of any requests for additional information or documentation that the Third Party needs to investigate the Claim.
3.8 We will update You within 10 working days when there are any material developments on the Claim or when We receive any information which is for your attention. Where there are no material developments, We will update You at least every 6 months in writing.
3.9 We will notify You in writing of any settlement offers made by the Third Party and provide our recommendation regarding whether the offer You have received is in line with the rules of the Financial Conduct Authority or the principles used by the Financial Ombudsman Service (‘FOS’).
3.10 If Your Claim is rejected or the Third Party fails to respond to Us or to You within 8 weeks of our letter of Claim We will inform You of Your options, for example:
3.10.1 If We believe the Claim still has merit, We will pursue the Claim via the FOS. If We agree that a complaint to the FOS by Us on Your behalf is appropriate, We will provide You with the appropriate forms for You to complete and return to Us so that We can make the complaint on Your behalf and we will provide you with regular updates on your complaint. Any Settlement Amount paid to You through the FOS process will be treated under the Agreement as a Settlement Amount, including for the purposes of the terms relating to our entitlement to Fees;
3.10.2 We may recommend a solicitor/legal partner to pursue your Claim. We will discuss this with You and provide You with their details. We may receive a fee for introducing You to this Solicitor/Legal Partner, but this will not affect any compensation/redress You receive.

4. Your Obligations

4.1 You agree to provide to Us throughout the term of the Agreement all appropriate and available information relating to the potential claim/Claim as soon as possible (including documentation showing You had a relationship with the Third Party and any documentation relevant to the Claim). The information You provide should be true, accurate and not misleading to the best of your knowledge and belief. Please note that if You fail to provide Us with this information, You may impede our delivery of the Services to You, We may terminate the Agreement and You may become liable to Us for costs under paragraph 7.3.
4.2 You agree to cooperate with us and provide all assistance from time to time reasonably requested by Us in all matters relating to the Services and the Claim.
4.3 Prior to entering into this Agreement You agree to notify Us if:
4.3.1 You have any outstanding liabilities owed to the Third Party;
4.3.2 In Great Britain or in any other jurisdiction You have (a) ever been declared bankrupt or subject to any bankruptcy petition; (b) ever been, or are, subject to an individual voluntary arrangement or You have proposed an individual voluntary arrangement which is yet to be approved or rejected by creditors; (c) ever been, or are, subject to a debt relief order; or (d) ever been, or are, subject to any other process or arrangement which is similar to those listed in (a) to (c), including but not limited to sequestration.
4.4 You agree to deal with all correspondence from Us promptly, including without limitation to return to Us either the Third Party’s acceptance form or a letter rejecting the Third Party’s offer as soon as reasonably practicable and in any event within 7 days.
4.5 You agree to not contact or communicate with the Third Party throughout the claims process as this may prejudice the outcome of any ongoing negotiations.
4.6 You agree to notify us within 5 working days if You receive communications directly from the Third Party regarding the progress of Your Claim (which may include telephone calls, receipt of statements and gestures of goodwill settlements) and forward any paperwork connected with this to Us as soon as possible (please note that if You fail to do this, You may impede the progress of Your Claim and/or trigger termination under paragraph 7.4).
4.7 You agree to notify Us when a settlement offer is made by a Third Party or You receive a settlement that is paid by a Third Party and not to accept any settlement that is communicated directly to You by the Third Party unless agreed in writing in advance with Us.
4.8 If our performance of any of our obligations under the Agreement is prevented or delayed by any act or omission by You, or Your failure to perform any relevant obligation (“Customer Default”):
4.8.1 We shall (without limiting our other rights and remedies) have the right to suspend performance of the Services until You remedy the Customer Default, and to rely on the Customer Default to relieve Us from the performance of any of our obligations to the extent the Customer Default prevents or delays our performance of any of our obligations; and
4.8.2 We shall not be liable for any costs or losses sustained or incurred by You arising directly or indirectly from the Customer Default.

5. Our Fees

5.1 Our Fees are payable if your Claim is successful. We will charge you a percentage fee based on the Settlement Amount. VAT is chargeable on each of our Fees (the current rate of VAT is 20%). Below are several worked examples that illustrate how our Fees are applied to a successful Claim:

5.2 The Settlement Amounts above are not to be taken as an estimate of the amount likely to be recovered for You.
5.3 Our Fee(s) will reduce the amount of cash in hand compensation/redress You will retain. If You have arrears or outstanding liabilities on your finance the Third Party may use all or part of the Settlement Amount to pay those before making any payment to You. In this case You will still be required to pay Our Fees.
5.4 Any Fee(s) or any other amount which is payable to Us under this Agreement will be payable notwithstanding any automatic compensation/redress or similar scheme implemented by any Third Party and/or any regulatory body and/or the offer/payment to You of any compensation/redress under such scheme.
5.5 The introduction, implementation, or outcome of any potential or actual redress scheme administered by the Financial Conduct Authority (FCA) shall not affect the Client’s obligation to pay any fees, charges, or costs due to the Company under this Agreement. You, the Client, remain liable for all sums payable in accordance with these Terms and Conditions, regardless of whether redress is obtained through such a scheme.
5.6 You will notify Us of any payment or reduction made by the Third Party within 5 working days of You becoming aware of it. If You independently accept or receive a Settlement Amount based on a Claim made by Us to the Third Party, at any time and whether or not the Agreement has terminated/been Cancelled, You will be liable to pay our Fees.
5.7 An invoice for any Fee will be raised upon Your acceptance of an offer of compensation/redress.
5.8 Any invoice We issue will specify how long You have to pay it. In respect of any unpaid invoices, We may at our discretion:
5.8.1 commence debt collection proceedings to recover the amount due either through a collection agency or the courts;
5.8.2 charge interest on the amount unpaid at the rate of 8% per annum;
5.8.3 charge you an amount equivalent to our reasonable costs of recovery.
5.9 We may set off any Fee or other amount that You owe to Us under any other agreement between You and Us against any liability that We have to make payment to You. If We do this, our other rights or remedies under the Agreement or any other agreement between You and Us will not be affected.
5.10 Once You have settled our invoice(s) in full our responsibilities and obligations to You in connection with this Agreement will cease.

7. Termination

7.1 We have the right to terminate the Agreement (or decide to terminate the provision of Services related to a particular Claim) on written notice if: a) following a claim assessment of the only outstanding claim We in our fair and reasonable discretion, determine that; (i) there is no realistic prospect of the claim being successful, or (ii) the claim is not financially viable for Us to pursue. b) You commit a material breach of the Agreement and (if the breach is remediable) fail to remedy the breach within 14 days of being notified of the breach in writing; or c) you are unable to pay your debts or are deemed to have no reasonable prospect of doing so, in either case within the meaning of section 268 of the Insolvency Act 1986, or are the subject of a bankruptcy petition or order.
7.2 Without prejudice to clause 6 above, you have the right to terminate the Agreement a) if We commit a material breach of the Agreement and (if the breach is remediable) fail to remedy the breach within 14 days of being notified of the breach in writing; or b) at any time by notifying Us of your decision to terminate the Agreement. You should notify us of your intention to terminate the Agreement preferably in writing, by post or email or by using the model cancellation form contained within your claim pack.
7.3 Termination Fees If you terminate the Agreement outside of the 14 day Cancellation period, You will be liable to pay Us our reasonable costs incurred in relation to Our Services at the rate of £75 including VAT per hour. We will send you an invoice detailing how we have arrived at our Termination Fees in relation to your Claim/s.
7.4 If after the Cancellation Period, You independently accept a Settlement offer or receive a Settlement Amount based on a Claim made by Us to the Third Party, and attempt to terminate the Agreement with Us, You will be liable to pay our Fee.

8. Principal Risks to You / Limitations of Our Liability

8.1 You should be aware that you have the following principal risks:
8.1.1 there is the possibility of you not recovering any cash in hand redress but becoming liable to pay our Fees and if You have outstanding liabilities with the Third Party there is a possibility that any compensation/redress will be off-set against those outstanding liabilities and You may still be liable to pay our Fees from Your own funds; and
8.1.2 if You, whether in Great Britain or in another jurisdiction, have been subject to bankruptcy, a debt relief order, an IVA, sequestration or a similar arrangement any compensation/redress might be off-set against Your outstanding debts and You may still be liable to pay our Fees from Your own funds.
8.2 We will not give You any advice as to whether any offer of a Settlement Amount is suitable compensation/redress in respect of Your Claim and We are under no obligation to verify the calculation of the amount.
8.3 If any form of tax is payable by You or on Your behalf in relation to the Settlement Amount (such as income tax which is payable by You in respect of the interest paid to You as part of the Settlement Amount), You shall be fully responsible for such payment and We shall have no responsibility to make such payment on Your behalf.
8.4 We shall have no liability to You for any loss to the extent it arises as a result of the information provided by You in connection with Your Claim being inaccurate or incomplete, unless the reason for it being incomplete is due to a failure by Us to identify the necessary information as part of our standard claims procedures.
8.5 Nothing in the Agreement shall exclude or limit any liability of ours which may not be legally excluded or limited.

9. General Terms

9.1 By giving You Personal Notice We may transfer our rights and obligations (or subcontract any of our obligations) under this Agreement. Your rights under the Agreement will not be reduced as a result of any such transfer.
9.2 If any event beyond our reasonable control prevents or hinders Us from performing our obligations under this Agreement, We shall not be deemed to have breached this Agreement.
9.3 If We waive any breach of the Agreement that shall not be considered to be a waiver of any subsequent breach.
9.4 This Agreement with You is governed by the laws of England and Wales. Any dispute which arises in relation to this Agreement shall be dealt with by any court in the UK, which is able to hear the case.

10. Data Protection Statement

10.1 We will use Your personal information for the purpose of providing You with our Services and for direct marketing if You consent to it or if We can rely on the legitimate interest lawful basis under the UK GDPR. The personal information You must provide for the purpose of the Agreement is indicated on the Letter of Authority; without it, We cannot provide our Services.
10.2 If You consent or We rely on the legitimate interest lawful basis under the UK GDPR, We will contact You by post, email, text and with details of our products and services which We think may be of interest to You. If You wish to stop hearing about or receiving information on our products and services, use the opt out in the email/ texts or call Us.
10.3 If You give Us Your email address and communicate with Us over the internet, We will assume that You accept the level of security in such communications and agree that We can communicate with You by email and other internet means. We set transport layer security (“TLS”) on our emails and We encourage You to do the same, so that the communications between Us are encrypted. Please also encrypt documents before sending them to Us and provide the encryption key to Us by a means other than email, such as a call.
10.4 We record and monitor all incoming and outgoing calls to comply with our regulatory requirements and to improve our Services.
10.5 We will keep Your personal information for up to 10 years after the end of the Agreement between Us. After that We will review Your personal information and delete it if there is no business need for Us to keep it for a longer period, for example for the purpose of a legal claim or for tax reasons.
10.6 For more details about how We process your personal data, We recommend you review Our full privacy notice on our website at http://carclaimscheck.com/privacy-policy or ask Us for a copy and We will provide it to You.

11. Changes to this Agreement

11.1 If We are providing You with a Service in respect of which We are entitled to a Fee, We may make changes to our Fees, including introducing new fees and charges and making changes to the basis on which We charge for providing Services, by giving You Personal Notice.
11.2 We may make any other changes to the Agreement, making changes to the basis on which We charge for providing Services, by giving You Personal Notice.
11.3 We may only make changes under paragraph 11.1 or 11.2:
11.3.1 following or in anticipation of any change in law, regulation, industry guidance or code of practice; or
11.3.2 to respond to changes or anticipated changes in the costs that We incur to Third Parties in relation to our provision of the Services.
11.4 Where We make any change under paragraph 11.1 or 11.2 the change will be proportionate to the underlying reason for the change and We will explain the reason to You.
11.5 When We give You Personal Notice of a change We intend to make in accordance with paragraphs 11.1 or 11.2, before the change takes effect You may end the Agreement without incurring a charge by giving Us notice in writing and such notice will take immediate effect.
11.6 If You do not tell Us that You want to end the Agreement as described in paragraph 11.5 before the date each change is to take effect, then You will be deemed to have accepted the change and it will take effect automatically from the date detailed in Your Personal Notice.

12. Complaints

12.1 We aim to provide the highest possible level of service to all customers. If You are unhappy with any aspect of the service, then please raise Your concern with Us immediately. We operate a complaints procedure in accordance with rules made by the Financial Conduct Authority which are designed to help Us to resolve any complaint You may have as quickly as possible. A copy of the complaints process is available at www.carclaimscheck.com/complaints or on request from Us. You have the right to refer Your complaint to the Financial Ombudsman. Details can be found at www.financial-ombudsman.org.uk.